99.5% accuracy · Same-day processing
Invoice Data Entry Services
Stop losing hours to manual invoice entry. Acelerar’s trained specialists capture invoice data - line items, amounts, vendor details, and payment terms - directly into QuickBooks, Xero, or your accounting system with 99.5% accuracy.
Invoice Data Entry
What is invoice data entry?
Invoice data entry is the process of capturing and entering information from vendor invoices, bills, and receipts into accounting systems and financial databases. This includes vendor names, invoice numbers, dates, line items, amounts, tax calculations, payment terms, and GL codes. For businesses processing dozens or hundreds of invoices monthly, manual entry is time-consuming and error-prone. Outsourcing invoice data entry gives you trained specialists who process invoices accurately and on time, keeping your accounts payable current and your cash flow visible.
Market Data
The data entry outsourcing market
Businesses worldwide are outsourcing data entry to reduce costs and improve accuracy.
What We Handle
Complete invoice processing support
AP invoice capture & entry
We capture data from paper invoices, PDF invoices, email attachments, and scanned documents. Every field is entered: vendor details, invoice numbers, dates, line items, amounts, tax, and payment terms - directly into your accounting system.
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Invoice reconciliation & tracking
We match invoices to purchase orders, flag discrepancies, track payment status, and maintain organized invoice records. Your AP team gets clean, reconciled data ready for approval and payment - no hunting for missing invoices.
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Cost Comparison
In-house invoice entry vs. Acelerar
$45K/yr
per year / per person
Salary, benefits, training, equipment, and management overhead for one full-time US-based invoice processing specialist
$14K/yr
per year / per person
Fully loaded rate includes salary, infrastructure, AI tools, QA, and dedicated account manager
Why Outsource Invoice Data Entry
Why businesses outsource invoice data entry to Acelerar
99.5% Accuracy on Financial Data
Invoice errors cause payment delays, vendor disputes, and audit issues. Double-key verification on amounts, vendor IDs, and GL codes ensures every entry is correct.
Same-Day Processing
Invoices received by morning are entered by end of day. Large batches are scoped with custom SLAs. Never fall behind on AP processing again.
Direct Accounting System Access
Our teams work directly in QuickBooks, Xero, Sage, NetSuite, and FreshBooks. Invoices are entered where they need to go - no CSV uploads or manual imports.
70% Cost Savings
A bookkeeper in the US costs $38,000-$48,000/year. Our dedicated invoice processing teams deliver the same output at 70% less cost.
How It Works
From invoices to clean financial records in 4 steps
Send
Forward invoices in any format: paper scans, PDFs, email attachments, or digital uploads.
Enter
Our specialists capture all invoice data with double-key verification on amounts and codes.
Verify
QA team cross-checks entries, matches POs, and flags discrepancies for your review.
Deliver
Clean invoice records in your accounting system, ready for approval and payment.
Invoice backlog slowing down your AP?
Tell us your monthly invoice volume. We’ll have a processing plan ready within 24 hours.
Get a Free QuoteWe work with your tools
Our teams are trained on the platforms you already use.
What our data entry clients say
“The Acelerar team is a self-sustaining machine. They’ve become an extension of our own team.”
“Acelerar handled our entire catalog migration (50,000+ SKUs) without a single missed deadline.”
“We needed reliable, fast data entry at scale. Acelerar delivered consistent quality from day one, no ramp-up time needed.”
Industry Outlook
Where data entry outsourcing is heading
The outsourcing industry is growing, and AI is reshaping how data operations are delivered.