From $7/hour · 99.5% accuracy SLA
Invoice Data Entry Services and Outsourcing
Stop losing hours to manual invoice entry. Acelerar’s trained specialists handle invoice data capture, line-item entry, vendor details, payment terms, and GL coding directly in QuickBooks, Xero, your ERP, or another accounting system under a 99.5% accuracy SLA.
Invoice Data Entry
What is invoice data entry outsourcing?
Invoice data entry is the process of capturing information from vendor invoices, bills, and receipts and entering it into accounting software, an ERP, or a financial database. The work covers vendor names, invoice numbers, dates, line items, amounts, tax, payment terms, purchase-order references, and GL codes. Invoice data entry outsourcing assigns that repetitive data capture and validation work to trained specialists, helping accounts payable teams keep records current while retaining approval and payment control internally.
Market Data
The data entry outsourcing market
Businesses worldwide are outsourcing data entry to reduce costs and improve accuracy.
What We Handle
Complete invoice processing support
AP invoice capture & entry
We capture data from paper invoices, PDF invoices, email attachments, and scanned documents. Every field is entered: vendor details, invoice numbers, dates, line items, amounts, tax, and payment terms - directly into your accounting system.
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Invoice reconciliation & tracking
We match invoices to purchase orders, flag discrepancies, track payment status, and maintain organized invoice records. Your AP team gets clean, reconciled data ready for approval and payment - no hunting for missing invoices.
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Related Workflows
Connect invoice data entry with the rest of accounts payable
Move from isolated invoice entry to a documented financial-data workflow with the related services your team actually needs.
Accounts payable outsourcing
Extend invoice capture into approval tracking, vendor records, and AP support.
Document processing services
Organize, classify, and extract data from PDFs, scans, forms, and receipts.
Data processing services
Validate, transform, and deliver structured records for downstream systems.
Cost Comparison
In-house invoice entry vs. Acelerar
$45K/yr
per year / per person
Salary, benefits, training, equipment, and management overhead for one full-time US-based invoice processing specialist
~$15K/yr
per year / per person
Fully loaded rate includes salary, infrastructure, AI tools, QA, and dedicated account manager
Why Outsource Invoice Data Entry
Why businesses outsource invoice data entry to Acelerar
99.5% Accuracy SLA for Financial Data
Invoice errors cause payment delays, vendor disputes, and audit issues. Double-key verification on amounts, vendor IDs, and GL codes ensures every entry is correct.
Turnaround Matched to Your Invoice Volume
Daily queues, month-end surges, and backlog projects are scoped against an agreed turnaround SLA. Your processing plan reflects invoice volume, line-item complexity, and approval deadlines.
Direct Accounting System Access
Our teams work directly in QuickBooks, Xero, Sage, NetSuite, and FreshBooks. Invoices are entered where they need to go - no CSV uploads or manual imports.
Flexible Capacity From $7/Hour
Add dedicated invoice processing capacity from $7/hour without recruiting another in-house employee. Scale hours month to month as invoice volume changes.
How It Works
From invoices to clean financial records in 4 steps
Send
Forward invoices in any format: paper scans, PDFs, email attachments, or digital uploads.
Enter
Our specialists capture all invoice data with double-key verification on amounts and codes.
Verify
QA team cross-checks entries, matches POs, and flags discrepancies for your review.
Deliver
Clean invoice records in your accounting system, ready for approval and payment.
Invoice backlog slowing down your AP?
Tell us your monthly invoice volume. We’ll have a processing plan ready within 24 hours.
Get a Free QuoteWe work with your tools
Our teams are trained on the platforms you already use.
What our data entry clients say
“The Acelerar team is a self-sustaining machine. They’ve become an extension of our own team.”
“Acelerar handled our entire catalog migration (50,000+ SKUs) without a single missed deadline.”
“We needed reliable, fast data entry at scale. Acelerar delivered consistent quality from day one, no ramp-up time needed.”
Industry Outlook
Where data entry outsourcing is heading
The outsourcing industry is growing, and AI is reshaping how data operations are delivered.