Outsourced Data Conversion Services for Files, Documents and Databases
Convert CSV, Excel, XML, JSON, PDF and database exports into validated target formats. Your dedicated team maps fields, handles exceptions and reconciles the output against agreed acceptance rules.
ISO 27001
ISO 9001:2015
GDPR ReadyTrusted by businesses that need accurate, repeatable data operations
Common Challenges
Where data conversion projects usually break
Changing a file extension is easy. Preserving field meaning, relationships and control totals is the real work.
The same field follows different rules across files
Dates, currencies, identifiers and blank values often vary by source. We profile representative files before the full run so hidden patterns become written rules.
- ✓Inventory source formats, record counts and encodings
- ✓Document date, currency, unit and null-value rules
- ✓Separate correctable records from business exceptions
- ✓Approve a representative pilot before production
Client Results
Data conversion work measured by the output
Verified delivery evidence, not generic accuracy claims.
200,000+ records digitized with zero data loss
200,000+ records processed
Zero data loss in the approved dataset
Connected product data handled across 50,000+ SKUs
50,000+ SKUs supported
Product, variant and category records checked together
What's Included
What our data conversion service includes
Scope is built around your source, target and acceptance rules. We do not force every project into the same workflow.
Source profiling
File types, volumes, fields, encodings, duplicates and missing-value patterns.
Field mapping
Source-to-target rules for fields, codes, defaults, relationships and exclusions.
Format conversion
CSV, XLSX, XML, JSON, PDF, HTML, SQL exports and documented flat files.
Human exception review
Manual handling for OCR errors, ambiguous records and rules automation cannot resolve.
Validation and reconciliation
Counts, required fields, relationships, rejected rows and control totals.
Delivery documentation
Mapping version, output files, exception log and acceptance evidence.
Source-to-target controls
What must be defined before data conversion starts
The conversion plan connects each source type to a target rule, exception owner and measurable acceptance check.
| Source | Target | Preparation | Validation | Delivery evidence |
|---|---|---|---|---|
| CSV or Excel | ERP or CRM import file | Normalize headers, dates, codes and required fields | Row counts, required fields, rejected-record review | Approved mapping, output file and exception log |
| XML or JSON | New schema or API payload | Map nested objects, keys, arrays and value rules | Schema validation, relationship checks and sample queries | Mapping version, validation results and accepted exceptions |
| PDF or scanned image | Searchable PDF, CSV, XLSX or JSON | Define document classes, fields and OCR thresholds | Source-image sampling, confidence review and control totals | Structured output, source references and review log |
| SQL export or legacy table | Target database or application schema | Profile data types, keys, encodings and dependencies | Record counts, relationship integrity and business totals | Converted dataset, reconciliation report and issue register |
Conversion workflow
Keep source records, mapping rules and QA evidence connected
A defensible conversion does not jump directly from an input file to a finished export. The team profiles the source, applies approved mapping rules, isolates exceptions and reconciles the target before acceptance.
Representative workflow. The exact fields, checks and owners are defined from your source sample and target requirements.
Related Services
Use the right service for the job
Conversion changes format or structure. These services cover adjacent needs.
Data migration services
Move information between systems with mapping, test loads, reconciliation and cutover support.
OCR data extraction services
Extract fields from digitally supplied scans, PDFs, invoices, forms and tables.
Ecommerce data migration
Move connected product, variant, customer, order and category records between stores.
Why Acelerar
When outsourced data conversion makes sense
A service provider should remove repeatable work without taking business decisions away from your team.
Your internal team is buried in repetitive conversion work
We assign a dedicated team to documented batches while your data owners retain control of mappings and exceptions.
Scope the workload →Automation handles the easy records but misses the exceptions
We combine approved tools with human review, so difficult documents and inconsistent records do not disappear from the workflow.
Review a sample →You need evidence that the target matches the source
The handoff includes reconciliation results, rejected-record logs and the approved mapping version, not only a converted file.
Define acceptance checks →Conversion Process
How the data conversion process works
Audit the source
Confirm formats, volumes, quality issues, sensitive fields and the business purpose of the target output.
Map the target
Document field mappings, value translations, defaults, exclusions and ownership for ambiguous records.
Run a pilot
Convert a representative batch containing normal records and known edge cases, then refine the rules.
Convert in controlled batches
Process approved batches, apply documented transformations and keep exceptions visible for review.
Validate and deliver
Reconcile counts, required fields, relationships and control totals before delivering files and evidence.
What clients say about working with Acelerar
“We needed reliable, fast data entry at scale. Acelerar delivered consistent quality from day one, no ramp-up time needed.”
Data conversion services: common questions
Show us the source and the target
Share a representative sample, required output, approximate volume and deadline. We will respond with the mapping, pilot, QA and delivery scope.
- Response within 24 hours — no automated replies
- Custom proposal, not a generic pricing sheet
- $7/hr starting rate, no long-term contracts
- ISO 27001 certified — your data stays yours
Tell us about your project
Fill in the details below and we'll get back to you within 24 hours with a custom proposal.