99.5% accuracy · 60% faster cycle times
Invoice Processing Services
Manual invoice processing drains your AP team and delays payments. Acelerar handles the entire invoice lifecycle: receiving invoices, extracting data, matching to purchase orders, routing for approval, and posting to your ERP. Your accounts payable runs on autopilot.
Invoice Processing Outsourcing
What is invoice processing?
Invoice processing is the end-to-end workflow that takes a vendor invoice from receipt to payment. It goes far beyond data entry. It encompasses invoice capture and digitization, data extraction and validation, three-way matching against purchase orders and goods receipts, exception handling, approval routing, and final posting to your ERP or accounting system. For businesses processing hundreds or thousands of invoices monthly, manual invoice processing creates bottlenecks, late payment penalties, missed early-pay discounts, and poor visibility into cash flow. Outsourcing invoice processing to Acelerar gives you a trained AP operations team that manages the full accounts payable pipeline, clearing invoices faster and more accurately than in-house processing at a fraction of the cost.
Market Data
The accounts payable outsourcing market
AP automation and invoice processing outsourcing are accelerating as businesses seek faster cycle times and lower costs.
What We Handle
Complete invoice processing pipeline
Invoice capture & data extraction
We receive invoices from any channel (email, mail, EDI, vendor portals, or AP inbox) and extract every data point: vendor name, invoice number, dates, line items, quantities, unit prices, tax, freight, and payment terms. AI-assisted OCR handles structured invoices while our specialists process complex, non-standard formats with field-level verification.
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PO matching & validation
Every invoice is matched against the corresponding purchase order and goods receipt in a three-way match. Our team validates quantities, unit prices, and totals, flagging discrepancies for your review. Matched invoices move straight to approval, no bottleneck, no manual hunting for POs.
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Approval routing & exception handling
Invoices are routed to the right approvers based on your business rules: by amount threshold, department, cost center, or GL code. Exceptions like price variances, quantity mismatches, or missing POs are flagged, documented, and escalated according to your workflow. Nothing gets stuck in someone's inbox.
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Payment posting & ERP integration
Approved invoices are posted directly to your ERP or accounting system (QuickBooks, NetSuite, Sage, SAP, Xero, or your custom platform). Payment batches are prepared with correct GL coding, cost center allocation, and payment terms. Your books stay current, and your vendors get paid on time.
See accounting services →
Cost Savings
The real cost of in-house invoice processing
Processing invoices manually costs $12 to $15 each when you factor in labor, errors, late fees, and missed discounts. Acelerar cuts that by 70%.
$15
per invoice
Labor · Errors · Late fees · Missed discounts
$4
per invoice
End-to-end · 99.5% accuracy · 3-5 day cycles
Why Outsource Invoice Processing
Why businesses outsource invoice processing to Acelerar
60% Faster Invoice Cycle Times
Manual invoice processing averages 10 to 15 days per invoice. Our end-to-end workflow reduces cycle times to 3 to 5 days, helping you capture early-pay discounts and avoid late payment penalties.
99.5% First-Pass Accuracy
Inaccurate invoices cause payment errors, vendor disputes, and audit findings. Double-key verification on amounts, PO matches, and GL codes ensures every invoice processes correctly the first time.
70% Cost Reduction
The average cost to process an invoice in-house is $12 to $15. With Acelerar, that drops to $3 to $5 per invoice, including extraction, matching, approval routing, and posting.
Full AP Visibility
Real-time status tracking on every invoice, from receipt to payment. Know exactly where each invoice sits in the pipeline, what's pending approval, and what's ready for payment.
Scalable Processing Capacity
Month-end surges, seasonal spikes, M&A invoice migrations. Our team scales within 48 hours. Process 100 invoices or 10,000 without hiring or training delays.
ISO 27001 Certified Security
Financial data is handled with enterprise-grade security: encrypted transfers, NDA coverage for every team member, role-based access controls, and full audit trails for SOX compliance.
AI-Powered
How AI accelerates your invoice processing
Our invoice processing combines AI automation with human expertise for speed and accuracy that manual-only operations cannot match.
Intelligent Invoice Capture
AI-powered OCR extracts data from invoices in any format (PDF, scanned images, email attachments, or EDI). Machine learning adapts to vendor-specific layouts, improving extraction accuracy over time without manual template configuration.
Automated Three-Way Matching
AI matches invoices to purchase orders and goods receipts automatically, flagging discrepancies in quantity, price, or terms. Only true exceptions require human review, reducing manual matching effort by 80%.
Smart Approval Routing
Machine learning categorizes invoices by type, department, and amount to route them to the correct approver automatically. Bottleneck detection alerts managers when invoices are stuck, keeping the pipeline moving.
Not just faster. Fundamentally different. Our AI-native approach means your outsourced invoice processing team handles 3x the volume of a traditional AP team, with fewer errors and zero overtime.
How It Works
From invoice receipt to payment posting in 5 steps
Receive
Invoices arrive from any channel (email, mail, EDI, or vendor portal) and are logged into the processing queue.
Extract
AI-assisted OCR and trained specialists capture all invoice data with field-level verification on critical amounts.
Match
Each invoice is matched against the corresponding PO and goods receipt. Discrepancies are flagged for review.
Approve
Matched invoices are routed to the right approver based on your business rules. Exceptions are escalated with documentation.
Post
Approved invoices are posted to your ERP with correct GL coding, cost centers, and payment terms, ready for the next payment run.
Invoice backlog slowing your AP team?
Tell us your monthly invoice volume and current pain points. We'll deliver a processing plan with timeline and pricing within 24 hours.
Get a Free QuoteWe work with your AP tools
Our teams are trained on the platforms you already use.
What our clients say
“The Acelerar team is a self-sustaining machine. They've become an extension of our own team.”
“Acelerar handled our entire catalog migration (50,000+ SKUs) without a single missed deadline.”
“We needed reliable, fast data entry at scale. Acelerar delivered consistent quality from day one, no ramp-up time needed.”
Industry Outlook
Where invoice processing outsourcing is heading
AP automation and invoice processing outsourcing are growing rapidly as businesses seek faster, cheaper, and more accurate payables operations.