Accounting-Trained VA Specialists
Accounting Virtual Assistant Services
You need bookkeeping done right, but hiring a full-time accountant doesn’t make sense yet. An accounting virtual assistant from Acelerar handles QuickBooks and Xero data entry, invoice processing, expense categorization, bank reconciliation, and financial reporting - so your books stay clean without the cost of an in-house hire.
The Problem
Clean books without the full-time hire
Small and growing businesses face a common dilemma: bookkeeping is essential, but it’s not complex enough to justify a $55,000-$75,000/year full-time accountant - yet it’s too important to do yourself between meetings. Invoices pile up, expenses go uncategorized, bank accounts stay unreconciled, and by tax season you’re scrambling to get your books in order. An accounting virtual assistant bridges this gap. They work inside your QuickBooks, Xero, or FreshBooks account to keep transactions categorized, invoices sent and tracked, bills paid on time, and bank accounts reconciled monthly. Our accounting VAs aren’t general virtual assistants learning accounting on the job - they arrive with bookkeeping training, accounting software certification, and experience maintaining books for businesses like yours.
Market Data
The accounting outsourcing market
More businesses are outsourcing bookkeeping and accounting functions to reduce costs and improve accuracy.
Cost Savings
The real cost of in-house bookkeeping
A full-time bookkeeper in the US costs $45,000 to $65,000/year with benefits. Accounting skills command a premium, but Acelerar delivers certified bookkeeping at a fraction.
$55K/yr
per year / per person
Salary · Benefits · Software licenses · CPE training
$16K/yr
per year / per person
QuickBooks-certified · Reconciliation-ready · Month-end covered
Why Hire an Accounting VA
What a dedicated accounting VA delivers
Always-Current Books
No more month-end scrambles. Your accounting VA categorizes transactions, reconciles accounts, and updates your books weekly so your financials are always current and audit-ready.
QuickBooks & Xero Certified
Our accounting VAs are trained and certified on QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, and Wave. They know the software inside and out - no learning curve on your dime.
Invoice & AR Management
Your VA creates and sends invoices, tracks payments, follows up on overdue accounts, and applies payments in your system. Cash flow improves when invoices go out on time and collections happen consistently.
Expense Tracking & Categorization
Every receipt captured, every expense categorized to the correct account, every reimbursement processed. Your VA maintains clean expense records that make tax preparation straightforward.
Save 60-70% vs. In-House
A full-time bookkeeper costs $45,000-$65,000/year plus benefits and software. An accounting VA from Acelerar costs $8-$12/hour with no overhead - saving you thousands annually while delivering the same quality.
Tax-Ready Financials
When tax season arrives, your books are already organized, reconciled, and categorized correctly. Your CPA or tax preparer gets clean data - reducing their billable hours and your tax prep costs.
How It Works
Your accounting VA in 4 steps
Share Your Accounting Setup
Tell us your accounting software, transaction volume, current pain points, and which tasks you want to delegate. We’ll recommend the right VA profile and hours.
Meet Your Accounting VA
We match you with a bookkeeping-trained VA who knows your software. Review their certifications and experience before they start.
Onboard in 48 Hours
Your VA gets secure access to your accounting software, bank feeds, and document management system. They review your chart of accounts and begin handling tasks within two business days.
Clean Books, Every Month
Transactions categorized, invoices sent, accounts reconciled, reports delivered. Your account manager monitors accuracy and handles any adjustments.
We work with your accounting tools
Our teams are trained on the platforms you already use.
What our clients say
“The Acelerar team is a self-sustaining machine. They've become an extension of our own team.”
“Acelerar handled our entire catalog migration (50,000+ SKUs) without a single missed deadline.”
“We needed reliable, fast data entry at scale. Acelerar delivered consistent quality from day one, no ramp-up time needed.”
Industry Outlook
Where accounting outsourcing is heading
AI and automation are reshaping how businesses handle financial operations.