Document Digitization Services for Searchable, Structured Records
Send digitally supplied scans, PDFs or image files. Your dedicated team prepares the files, applies OCR where needed, indexes agreed fields and returns validated digital records with an exception log.
ISO 27001
ISO 9001:2015
GDPR ReadyTrusted for accurate, controlled document data operations
Common Challenges
What makes digital document conversion difficult
The input may already be digital, but poor scans, mixed layouts and missing index rules can still make the records unusable.
Scans and PDFs arrive with inconsistent names, order and orientation
We inventory the supplied files and document preparation rules before processing the full batch.
- ✓Confirm file counts and supported formats
- ✓Rotate, split or combine files under approved rules
- ✓Flag password-protected or unreadable inputs
- ✓Preserve source-to-output traceability
Client Results
Digitization work measured by usable records
The outcome is a complete, searchable and traceable digital dataset.
200,000+ records digitized with zero data loss
200,000+ records processed
Zero data loss in the approved dataset
Digitized files prepared for downstream business use
Searchable files and index fields
Exceptions retained for owner review
What's Included
What our document digitization service includes
This service begins after you securely supply digital scans, PDFs or images. Acelerar does not collect, scan, store, return or destroy physical documents.
Secure digital intake
Inventory and access control for digitally supplied PDFs, TIFFs, JPEGs, PNGs and other approved files.
File preparation
Approved rotation, splitting, merging, naming and document-class organization before extraction.
OCR processing
Searchable text layers or captured fields from machine-readable scans and image files.
Metadata and indexing
Agreed names, dates, IDs, document types and retrieval fields applied consistently.
Human quality control
Review of required fields, low-confidence OCR, page sequence and file-to-index relationships.
Controlled delivery
Approved outputs, source-to-target counts, exception logs and documented retention instructions.
Document workflow
Define the digitization output by document type
| Document type | Capture | OCR or indexing | Output | QA check |
|---|---|---|---|---|
| Invoices | Supplied PDF or image batch | Header, line items and totals | CSV, XLSX, JSON or searchable PDF | Field samples and total reconciliation |
| Forms | Supplied scans or images | Named fields and document class | Structured client template | Required-field and exception review |
| Contracts | Supplied PDF or image | Searchable text and metadata | Searchable PDF plus index | Page count and metadata review |
| Legacy records | Supplied digital archive | Classification, naming and selected fields | Indexed repository-ready files | File count, naming and retrieval test |
Digital document pipeline
Move supplied scans into searchable, structured records
Acelerar works from digitally supplied PDFs, scans and images. Classification, OCR, indexing and QA are defined before production begins.
Related Services
Related document and data services
Choose the service that matches the output you need from your digital files.
OCR data extraction services
Capture text, tables and defined fields from supplied documents with human validation.
Data conversion services
Convert document data and files into a defined target format or schema.
Document processing services
Manage recurring document classification, field entry and workflow updates.
Why Acelerar
When outsourced document digitization makes sense
A dedicated team is useful when digital file volume and exception handling exceed the time your internal staff can protect.
You already have scans but cannot find or use the records
We turn supplied files into named, searchable and indexed outputs under one documented workflow.
Scope the backlog →Automated OCR leaves too many uncertain values
Human-in-the-loop QA checks agreed fields and keeps unreadable content visible instead of silently guessing.
Review a sample →New digital files arrive every week or month
A context-trained team can apply the same naming, indexing, QA and delivery rules to each batch.
Plan a recurring workflow →Digitization Process
How digital document digitization works
Receive digital files
Confirm the supplied scans, PDFs or images, access controls, file counts and approved retention instructions.
Prepare the batch
Apply agreed file naming, orientation, page grouping and document-class rules while preserving traceability.
Run OCR and indexing
Create searchable text and capture the metadata or fields required for retrieval and downstream work.
Review exceptions
Check low-confidence text, missing pages, uncertain index values and files that do not match the approved classes.
Validate and deliver
Reconcile file and page counts, deliver the agreed format and transfer the exception and acceptance records.
What clients say about Acelerar delivery
“We needed reliable, fast data entry at scale. Acelerar delivered consistent quality from day one, no ramp-up time needed.”
Document digitization services: common questions
Send a digital sample and the output you need
Share representative scans or PDFs, approximate page count, index fields, delivery format and deadline. We will respond with the preparation, OCR, QA and exception scope.
- Response within 24 hours — no automated replies
- Custom proposal, not a generic pricing sheet
- $7/hr starting rate, no long-term contracts
- ISO 27001 certified — your data stays yours
Tell us about your project
Fill in the details below and we'll get back to you within 24 hours with a custom proposal.